Run your rep channel without the spreadsheet.
Give your reps the current catalogue, prices, territories and commission rules. Their orders come back with the margin and commission calculated, ready for settlement and Xero.
The commission spreadsheet probably started small. Then orders arrived by text and email, somebody retyped them into invoices, and month end became a hunt for the right rates and the latest version.
BrandHive keeps each field order, territory, commission and margin in one ledger. At month end, you review the totals and run settlement from the records already there.
Set commission rules before the first order.
Configure first-order, repeat and residual rates by agent or product. Add your costs and price tiers to see the margin each commission structure leaves before you commit to it.
Get field orders without retyping them.
Agents scan barcodes, use templates or repeat an earlier order from their phones. Offline orders queue until signal returns. Each order arrives with a status history from placed to paid.
Put every territory on the map.
Define territories by postcode, region or your own map boundaries. Each customer and order carries its territory, so you can see coverage and spot overlaps.
Close the month with one settlement run.
Review each agent's total, export an AU ABA or NZ direct-credit file and pay from your own bank. You mark the payout paid; the agent confirms receipt or flags a problem.
Send the numbers to Xero once.
Connect Xero so orders and settlements carry through without another round of typing. Tax and currency settings follow your organisation.
Works with Xero
Keep field notes attached to the customer.
Agents can log GPS visit notes, follow-up tasks, pipeline updates and market feedback before they leave the car park.
Record who agreed to which terms.
Agents verify their identity through Stripe Identity and accept each commission agreement in BrandHive. Both sides can return to the accepted terms.
Clear lines around money and independence
Keep Xero. Add the rep-channel record.
Xero handles the accounts. BrandHive handles commission by agent, margin after cost and territory coverage, then passes the finance records across.
Replace the spreadsheet and order email thread.
Your catalogue, field orders, commission rules and settlement records stay together, so there are fewer versions to manage.
Give agents something useful at the counter.
They get one order book across every brand they carry, with commission calculated as they add each line. The agent app costs them $0.
For a brand's first three agent seats.
For more seats, territories, Xero and CRM.
For established channels that need deeper reporting and support.
Put your next order through one ledger.
Set up the catalogue, invite your first reps and let BrandHive carry the numbers through to settlement.